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Multi-Year RPMS-PPST Tools and Guidelines

Multi-Year RPMS-PPST Tools and Guidelines SY for Classroom Observation

The Department of Education (DepEd) issued the DepEd Memorandum No. 008 s. 2023 titled “Multi-Year guidelines on the Results-Based Performance Management System – Philippine Professional Standards for Teachers.” Downloadable file attachments for the Multi-Year RPMS-PPST Tools and Guidelines for Classroom Observation SY (2022-2023) such as RPMS/COT/IPCRF Forms, Rating Sheets and Tools are also available below.

DepEd MEMORANDUM No. 008 s. 2023 – Download

Undersecretaries Assistant Secretaries
Bureau and Service Directors Regional Directors
Schools Division Superintendents
Public Elementary and Secondary School Heads All Others Concerned

1. Consistent with DepEd Order (DO) No. 2, s. 2015 prescribing the Guidelines on the Establishment and Implementation of the Results-Based Performance Management System (RPMS) in the Department of Education (DepEd) and pursuant to Section 5 of DO 42, s. 2017 on the National Adoption and Implementation of the Philippine Professional Standards for Teachers (PPST), which mandates that all performance appraisals for teachers shall be based on this set of standards, this Department continues its commitment to integrating and embedding the PPST into the RPMS for teachers.

2. Geared towards competency-based performance management, professional development, and career progression, the PPST-based RPMS for teachers shall utilize all the 37 indicators of the PPST and shall be distributed across three school years (SYS): SY 2022-2023, SY 2023-2024, and SY 2024-2025. This DepEd Memorandum titled Multi-Year Guidelines on the Results-Based Performance Management System- Philippine Professional Standards for Teachers (RPMS-PPST) details the enclosed procedures and all other necessary information on the adoption and implementation of performance management and appraisal of teachers. The tools, forms, and protocols stipulated herein are developed and modified to ensure that the measures of teacher performance throughout the next three SYs are appropriate, adaptive, and relevant to capture teachers’ actual performance and are applicable to all contexts and scenarios faced by the schools adopting different learning modalities.

3. This Memorandum shall cover all teachers in public elementary and secondary schools and community learning centers (CLCs), including those assigned to teach under the Alternative Learning System (ALS), Madrasah Education, Special Education (SPEd), and Special Science Education. It shall guide the Ratees, Raters, Approving Authorities, and other stakeholders in managing and evaluating teachers’ performance anchored on the PPST.

4. Furthermore, the RPMS timeline for the next three SYS shall be aligned with the annual School Calendar and Activities issued by the Department.

5. For more information, please contact the Bureau of Human Resource and Organizational Development, 4th Floor, Mabini Building, Department of Education Central Office, DepEd Complex, Meralco Avenue, Pasig City through email at [email protected] or at the telephone number (02) 8470-6630.

6. IImmediate dissemination of this Memorandum is desired.

By Authority of the Secretary:

Multi-Year RPMS-PPST Tools and Guidelines for Classroom Observation

Only two (2) classroom observations are required for SY 2022-2023, which shall be conducted in the last two (2) quarters (one per quarter). For SY 2023- 2024 and SY 2024-2025, four (4) classroom observations are required, which shall be conducted once every quarter.
Download: COT Forms

Figure 5 provides for the schedule and distribution of the identified COIs that shall be observed across quarters for Proficient Teachers; while Figure 6 provides for the schedule and distribution of the identified COIs that shall be observed across quarters for Highly Proficient Teachers. The average rating of the classroom observations done across quarters shall constitute the final rating for each COI.

Additional classroom observations may be conducted for purposes of technical assistance to teachers to improve their teaching practice. However, classroom observations conducted for technical assistance purposes will not be a factor in the determination of a Ratee’s performance rating. The purpose or objective of the observation shall be clearly stated prior to any scheduled classroom observation.

All classroom observations for performance evaluation purposes shall be scheduled in advance. The Ratee must be informed of the schedule at least three (3) working days before the classroom observation.

In case of unforeseen circumstances and fortuitous events that are outside the control of the schools (such as natural or man-made calamities or disasters, lockdowns, etc.), concerned schools may be allowed to deviate from the prescribed timeline of conducting classroom observations; provided that requests in relation thereto shall be subject for approval of the Schools Division Superintendent; provided further, that all applicable classroom observation modes are exhausted prior to submitting the request. The default mode of classroom observation shall be in-person/face-to-face observation.

In case of any national pronouncements that may affect the operations of the school (e.g. community quarantines, implementation of blended learning, etc.), the following modes of alternative classroom observation may be considered:
a. Online Synchronous Classroom Observation
b. Online Asynchronous Classroom Observation c. Classroom Observation via Learning Action Cells (LAC)

The usual protocols and procedures indicated in the 2019 DepEd RPMS Manual for Teachers and School Heads shall apply. Annex D provides for additional guidelines on the conduct of all classroom observation modes.

To further guide the Ratees and Raters on the conduct of the various classroom observation modes, Annex E provides for the pre-observation, observation, and post-observation processes for any mode of classroom observation.

Multi-Year RPMS-PPST Tools (Forms and Rating Sheets)
The following RPMS-PPST Tools (RPMS-PPST/COT Forms and Rating Sheets) shall be used in SY 2022-2023, SY 2023-2024, and SY 2024-2025:

Annex A1: Proficient RPMS-PPST Tools for SY 2022-2023Download
Annex A2: Proficient RPMS-PPST Tools for SY 2023-2024Download
Annex A3: Proficient RPMS-PPST Tools for SY 2024-2025Download
Annex B1: Highly Proficient RPMS-PPST Tools for SY 2022-2023Download
Annex B2: Highly Proficient RPMS-PPST Tools for SY 2023-2024Download
Annex B3: Highly Proficient RPMS-PPST Tools for SY 2024-2025Download
Annex C: Full RPMS-Classroom Observation Tool (COT) RubricDownload
Annex D: Modes of Classroom ObservationDownload
Annex E: Classroom Observation ProcessDownload
IPCRF Manual and AutomatedDownload
More RPMS-PPST Downloadable MaterialsDownload

The aforementioned tools (Multi-Year RPMS-PPST Tools and Guidelines for Classroom Observation) may also be accessed using the QR code below or through this link: (example [email protected]). In case the employee does not yet have a DepEd e-mail address, they may request one from their respective Division Information Technology Officer (ITO).

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