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DepEd LRN: Learner Reference Number (FAQ)

DepEd LRN Learner Reference Number (FAQ)
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In this post, we will discuss some updated information regarding the DepEd LRN or the Learner Reference Number. Learn more about: (1)How to get LRN? (2)What is LRN? (3)The format of LRN and many more. Continue reading below to know more.


What is DepEd LRN (Learner Reference Number)?

Learner Reference Number (LRN) is a unique and permanent 12-digit number assigned to anyone enrolled on the Philippine Basic Education System. It serves as a national student identification number in the Philippines. This applies regardless of the learner’s transfer to another school or learning center in the public or private sector, and promotion/moving up to the secondary level.

LRN Format (K-12)

DepEd LRN Format School ID
DepEd LRN region and Division ID

Policies on DepEd LRN

Only the following institutions are authorized to issue LRN to learners (DO No. 52, s. 2016)

  • Public Schools
  • Private schools licensed by DepEd
  • ALS Community Learning Centers

Every learner in the basic education system can possess only one permanent and perpetual LRN. The DepEd Central Office and the Regional Offices cannot issue LRN to new learners, and will not disclose an existing LRN. The learner receives their LRN immediately upon first entry to Kinder, Grade 1 (Kindergarten Catch-Up Education Program/KCEP), and ALS. LRN issues to learners in Grade 1 (non-KCEP) to grade 12 require approval from the Division Office thru LIS. Claiming of LRN is free of charge.

DepEd LRN Frequently Asked Questions (FAQ)

What is Learner Reference Number (DepEd LRN)?

Learner Reference Number (LRN) is a unique and permanent 12-digit number assigned to anyone enrolled on the Philippine Basic Education System. It serves as a national student identification number in the Philippines. This applies regardless of the learner’s transfer to another school or learning center in the public or private sector, and promotion/moving up to the secondary level.

A Learner has 2 or more LRN, what should the school do?

An issue of multiple LRN happens when the school or other school created another LRN of a single learner who already had an existing LRN with different data sets. The data of these two or more LRNs pertaining to a single learner should be merged into one.
To resolve this, the school should fill out RF01 or Request Form 01 – Template for Reporting Multiple LRN. A birth certificate and Form 137/138 are also required if there are any discrepancies in data like birthdate, name, previous school enrollment., etc.
Send the RF01 to the respective Division/Region. “School must submit the issues to the Division Office. Regional Office to filter, consolidate, endorse and encoding issues in the online form.”

In the case of multiple LRN, what LRN should prevail?

The oldest created LRN would prevail. The system can detect which LRN was created first.

A learner is a transferee from a private school but still has an unsettled account. Can the private schools decline the transfer out request in LIS?

The private school should still confirm the transfer out request in LIS from the receiving school and thick the checkbox (With Unsettled Account). This way, the private school can still track the learner in another school without hindering enrolment.

What is the age cut-off date for accepting Kindergarten enrollees?

For public schools, the learner must be 5 years old on or before August 31, 2019.
For private schools, the learner must be 5 years old on or before October 31, 2019.
(As per DO No. 20, S. 2018)



A Learner’s LRN was found to be deactivated (was probably disapproved by the DPO). upon compliance of the requirements and enrolment, should the school create for another LRN for the said learner?

No, the school should request for the reactivation of the LRN by filling out RF 02 – Request Form 02 Template for Enrolment with Data Issues.
“School must submit the issues to the Division Office. Regional Office to filter, consolidate, endorse and encode issues in the online form.”

For LRN and enrolment, whose responsibility it is to deal with the LIS issues concerning the learner? Is is the parents or the school?

It is the school’s responsibility to resolve or escalate any LIS issues concerning a learner.

How to escalate LIS-BEIS Issue to the national ICTS-USD Helpdesk for data corrections and other technical concerns?

Schools must escalate the issue first to their respective Division. Divisions or Regions can log the issue to the ICTS-USD Ticketing System thru an online form accessible only to the Planning Officers. A system-generated ticket number will be issued to the email provided.



LIS-BEIS helpdesk PRocess

ICTS-USD HELPDESK

To follow up on pending Tickets please call:

  • 02 636-4878
  • 02 633-2658

or email [email protected]
Source: DepEd Philippines (LIS and LRN FAQ PDF)

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