The following DepEd School Forms Checking Report Templates (SFCRs) are attachments from DO. No. 11, S. 2018 also known as “GUIDELINES ON THE PREPARATION AND CHECKING OF SCHOOL FORMS”. The Department of Education (DepEd) issues the enclosed Guidelines on the Preparation and Checking of School Forms for the preparation, updating, and evaluation of school forms in basic education. The mechanisms and simplified procedures prescribed by these guidelines are anchored on the principles of accountability, accuracy, and reliability of data, and efficiency. They shall reduce the time and effort of school personnel spent on clerical tasks and records management without compromising the accuracy of the learners’ information and the quality of school forms.
Downloadable SFCRs Templates
The Department of Education (DepEd) issued the standard process and protocols for the preparation, evaluation, and updating of school forms conducted at the end of every school year. This is to (1) provide a reliable assurance mechanism of learner information, (2) ensure the quality and timeliness of school reports and (3) reduce the resources spent on clerical and records management. Below are the downloadable softcopies of the DepEd School Forms Checking Report (SFCRs Templates per Adviser, District, and Division). These files are also editable via Microsoft Word (docx) or Excel (xlsx).
|School Forms Checking Report (SFCR1 – Annex 1a) per Adviser||Download|
|School Forms Checking Report (SFCR 1 – Annex 1a) Excel Version||Download|
|Consolidated District School Forms Checking Report (SFCR2 – Annex 1b)||Download|
|Consolidated Division School Forms Checking Report (SFCR3 – Annex 1c)||Download|
How to use School Forms Checking Report Templates (SFCRs)
Read the simple instruction below regarding the use of School Forms Checking Report Templates (SFCRs).
School Checking Committee
Ang School Checking Committee ay mag read/check ng school forms sa lahat ng sections ng lahat ng grade levels. Gamit ang SFCR1, ilalagay sa Table 1 ang total ng records na examined/reviewed per class. Sa sumunod na column, ilalagay naman ang total ng record na mayroong discrepancies (ex.: hindi matched ang spelling ng name/date of birth/gender na nalakagay sa birth certificate or equivalent document compare sa LIS Generated SF1 o kaya naman, sa SF10/Form 137 ay promoted pero sa LIS Generated SF5 ay retained or conditionally promoted.) Kasama sa bibilangin ang record or SF10 na walang attachment tulad ng ecd checklist /kinder certification or other certificate sa grade 1, form 137 ng elementary sa grade 7 or other applicable certificate.
Para sa accuracy level, ideal kung ang bawat class ay makakuha ng 100% accuracy para ang school level accuracy ay 100% din. Sa bawat “inconsistency or kulang na supporting document, magbabawas ito sa accuracy level ng school. (40 records reviewed/checked less 4 records with error/inconsistency is equal to 90 % accuracy level) Kung ang 10 classes ay pare-parehong naka 90%, ang school level accuracy ay 90% din.
Ang Table 2 ay breakdown ng Table 1 para sa inconsistency/incomplete document. Maring lagyan ng SCC ang column na ‘Observation” kung kailangan pero hindi required. Sa Table 3, para lang ito sa mga Moved In/Transferred In learners. Kung wala naman moved in/ transferred in, hindi kailangan lagyan ng data. Kung mayroong “temporarily enrolled” ilagay ang total per class sa column na “Without SF10”. Para naman sa Table 4, listahan ito ng mga learners na “Temporarily Enrolled”. I check ng SCC ang Committee Type at pipirmahan ng SCC. Maari ding gumawa ng summary report ang SCC para sa mga issues na nakita nila during sa kanilang checking at ang mga possible reasons o kaya ay solutions.
Division Checking Committee
Pagdating sa school, hihingin ng DCC ang complete and signed copy ng SFCR na ginawa ng SCC kasama ang SF4 at SF6 na pirmado naman ng School Head. Dapat na matched ang total of classes (sections/grade level) at ang total enrolment ng SFCR, SF4 at SF6. Pagkatapos ilalalagay ang name ng bawat section per grade level sa kapirasong papel para sa Draw Lot. Sundin ang suggested minium no.s of classes per category or ang percentage estimate which ever is higher. Dapat na sa araw na iyon ng checking gawin ang draw lot kaharap ang SCC.
Gagamit ang DCC ng bagong SFCR1 at ilalagay dito ang mga nabunot na Classes lamang para I rereview ng DCC. Susundin ng DCC ang instructions sa Flow Chart 1 para sa classes na irereview nila.
Sa bawat class, maglalagay ng accuracy level and DCC hangang makuha ang average ng School Level Accuracy. Ito na ang magiging Offical Accuracy Level Ng school para sa SY2017-2018. Tandaan na ang SFCR1 na ginawa ng DCC ang official at final report ng accuracy level ng school.
Bago umalis ang DCC, dapat munang I meeting ang SCC at I discuss ang kanilang findings. Hilingin din na pirmahan ng School Head ang SFCR1 na ginawa ng DCC bilang conforme.
Kapag natapos na ang checking sa lahat ng schools, gagawa ng consolidated report ang PSDS sa lahat ng SFCR1 na ginawa ng DCC para ma compute naman ang District/Cluster Level Accuracy or SFCR2. Pag ang lahat ng districts/clusters ay mayroon ng SFCR2, ang DCC naman ang gagawa ng consolidated report gamit ang SFCR3 para macimpute ang Division Level Accuracy. Read more about: DO. No. 11, S. 2018
Source: Sir Jonathan Diche and Sir Orlando Sibayan
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